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Conferences | 2018 AASSA Business Managers' Institute: July 16-18
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Announcing the 20th Annual


AASSA Business Managers'


July 16-18, 2018

Miami, Florida

Trends in Campus Facilities Planning

and Sustainability


The first two days of this 3-day institute presented by campus facilities planner Donna Zalecky will delve into the master planning process for sustainable campus development.  The focus will be on understanding the inter-relationships of the 7 C’s of Master Planning: Critical Priorities, Community Engagement, Curriculum, Co-Curricular activities, Context, Climate Considerations and Cost.  Through a variety of workshop exercises, Donna will guide discussions regarding big-picture facilities planning practices as they occur on their campuses.  The conference program is designed to be informative and interactive with an overall goal of deepening the knowledge sharing related to facilities master planning within the AASSA group.

The third day will feature a two-hour session presented by Aykean Matthews, Facilities Director of the International School Port of Spain, entitled “The Facilities Management Tool Kit:  Strategies for Caring for Your Facilities and Improving its Life Cycle Performance” which will address some best practices for managing a facility once it has been built.  There will also be presentations on two of our region’s schools (the American School Foundation of Mexico City and the American School of Rio de Janeiro) as well as an open space discussion session.


This institute is designed for Business Managers, Heads of School, and anyone involved in sustainable facilities planning, development and maintenance


We recommend participants have a laptop or wireless

device for this institute! 


Our Facilitators:

Donna Zalecky

Donna Zalecky of DMZ Planners LLC has over 25 years of experience with educational facilities planning at international schools and higher education institutions.  Her work includes data gathering, consensus-building exercises, space utilization and allocation studies, site planning concepts and implementation phasing plans.  A past speaker at many international school conferences including MAIS, AAIE, AASSA, Tri-Association and ELMLE, Donna has always delighted audiences with her passion regarding the integration of campus learning environments with current pedagogical best practices. 

She was with the former H2L2 Architects/Planners firm for over 22 years and served as Senior Campus Planner and/or Campus Programmer for highly regarded international schools throughout the world, including Graded School of Sao Paulo, Colegio Bolivar, Colegio Roosevelt, American School of Paris, Frankfurt International School, several Marymount schools and many others.  After H2L2, Donna worked in campus planning positions at NELSON, Sightlines, and WRT, all in Philadelphia.  In 2017, Donna started her own firm, DMZ Planners, LLC, and provides campus planning and programming services to support architectural teams and educational institutions.

A licensed planner and landscape architect, Donna has a Bachelor of Arts in Environmental Studies from Binghamton University in NY and a Master of Landscape Architecture from University of Massachusetts.  She resides in New Jersey with her husband and two sons.

Aykean Matthews


Aykean Matthews' professional career spans from her introduction to the world of work in 1995, at The Maritime Financial Group where she held the position of Human Resource Coordinator.  In 2000 she had the esteemed privilege of being the first employee of PriceSmart Trinidad Limited who worked closely with the foreign Directorship to establish the first membership shopping experience in Trinidad &Tobago.  Her job included many aspects of start-up operations including the hiring of over 250 managerial and non-managerial employees, contributing to the establishment of Human Resource Department its policies and procedures, assisting with start-up operations for PriceSmart Aruba. She became Front End & Administrative Manager overseeing entire store operations including 50 direct employees.  In 2002, Aykean was hired as Human Resource Consultant and assisted with start-up operations (HR, Maintenance, Vault and Food Service) for Movietowne.  Later she joined the Chief Designer as a Consultant for one of the largest shopping centers in Trinidad, The Falls of Westmall to assist with administration and project management for the expansion and upgrade of Mall.  In 2005, she was hired as Operations Manager for The International School of Port of Spain where she currently holds the position of Facilities Director in charge of all aspects of facilities operations.

Aykean Matthews, graduated in 2014 with a Masters in Executive Business Administration, distinction from the Arthur Lok Jack Graduate School of Business (UWI), earned a Facilities Management Professional Certification from International Facilities Management Association (IFMA) and a Bachelor’s of Business Administration from Andrews University, Michigan.  Aykean Matthews has been a member of The International Facilities Management Association (IFMA) since April 2007, and in 2014 she held the position Professional Development Chair until she was appointed to the position of President of the Trinidad & Tobago Chapter of IFMA in July 2015 to June 2017.  In this position, her main goal was to increase the value and level of awareness placed in Facility Management in Trinidad & Tobago and the region. Aykean Matthews is also an IFMA Qualified Instructor licensed to instruct, on a global scale, IFMA’s Facility Management Professional (FMP) Credential and Essentials of Facility Management Workshop.  


 Conference Schedule

Sunday, July 15:

4:30 - 5:30 pm            LAASBO Board of Directors                 Sago Palm, 2nd Fl


Monday, July 16:

6:00 am onward          Exhibitors' Setup                                    Landing, 2nd Fl

6:30 - 8:20 am             Breakfast                                                  Restaurant

8:00 – 8:20 am            Registration                                              Landing, 2nd Fl

8:30 - 10:00 am           Donna's 5 - Step Master Plan Process

10:00 - 10:30 am         Break                                                                                         

10:30 – 12:00 pm         7 C's of Campus Master Planning:

                                      Critical Priorities & Community Engagement

12:00 – 1:00 pm           Lunch                                                       Restaurant

1:00 – 2:30 pm             7 C's of Campus Master Planning:

                                      Curriculum & Co-Curricular Activities

2:30 – 3:00 pm             Break

3:00 – 4:00 pm             Open Space Conversations


Tuesday, July 17:

6:30 - 8:20 am              Breakfast                                                  Restaurant

8:30 – 10:00 am           7 C's of Campus Master Planning:        Royal Palm I & II


10:00 - 10:30 am          Break

10:30 – 12:00 pm         7 C's of Campus Master Planning:

                                      Climate Considerations

12:00 – 1:00 pm           Lunch

1:00 - 2:30 pm              7 C's of Campus Master Planning:  Costs

2:30 – 3:00 pm             Break

3:00 – 4:00 pm             Open Space Conversations

6:30 pm                        Bus Departs for Dinner at Novecento Bistro Argentino                             

*Guests of conference participants are invited to attend at a fee of $55 per person. 

Be SURE to book dinner reservations for yourself and your guest(s) at the time of registration. 


Wednesday, July 18*:

6:30 - 8:20 am           Breakfast                                                     Restaurant

8:30 - 10:30 am         Facilities Management Tool Kit                Royal Palm I & II 

10:30 - 11:00 am       Coffee Break  

11:00 -11:40 am        School Presentation:  American School 

                                   Foundation, Mexico City (Silvia Nunez)

11:45 - 12:30 pm       Open Space Session

12:30- 1:20 pm          Lunch                                                            Restaurant

1:30 - 2:15 pm           School Presentation:  American School 

                                    of Rio de Janeiro (Emilia Ferreira)

2:15 - 3:00 pm           Group Photo, LAASBO Meeting,              Royal Palm

                                    Conference Evaluation, Future Conference Planning,

                                    Regalitos and Closing               

*Meetings will be scheduled for those schools that use AASSA’s purchasing service or are interested in finding out more information about our service.


Conference Registration Fee:

AASSA Full Members: $ 500 

AASSA Invitational Members: $530 

Non-Members:  $600 

Exhibitors: $210


The conference registration fee will include the conference, daily breakfast, lunch and coffee breaks, and a dinner for participants on Tuesday, July 17th.


Hotel Reservations at the Marriot Residence Inn

Group Rates From July 11 – 23

One Bedroom Suite:     $149 + 13% tax

Two Bedroom Suite:      $249 + 13% tax


IMPORTANT:  If you wish to check in before July 14 or stay beyond July 20, you must first reserve online for the dates of the conference and then email Patricia Paredes at pparedes@turnberry.com 

to extend your stay.


Rooms prior to July 14 and after July 20 will be based upon availability. 

Participants must book their own hotel reservations online directly with the Marriott Residence Inn on AASSA's group site.  

The reservation deadline is Friday, June 15. 

After this date the hotel can neither guarantee you a room nor can they guarantee you will be charged the published rates.


Hotel Information 

Marriott Residence Inn

The Marriott Residence Inn is located at 19900 West Country Club Drive in Aventura Miami, Florida 33180 and features studios and one bedroom suites and two-bedroom suites which all feature a kitchenette, a queen-size bed, and a separate pull-out sofa bed. The hotel offers complimentary high speed internet service, free parking, a complimentary social hour from 5:30 - 7:00 pm Monday through Wednesday, and access to a fitness center as well as use of Bally’s Gym approximately 1.5 miles away. It’s in a great location, literally next door to Aventura Mall and 24 AMC Theatres and only 1 mile from the beach.

Check-in is 4:00 pm. If you are arriving earlier in the day and would like to be guaranteed a room prior to 4:00 pm, you will need to reserve a room for the prior night.

Check-out on the final day will be at 12:00 noon. You can request a late check-out (2:00 pm), but it depends upon how booked the hotel is.


Transportation to the Hotel

From Miami International Airport

The hotel is 18 miles from MIA and may be reached either by taxi (approximately $60 per taxi), by taking the Super Shuttle from the airport ($26.00 per person or approximately $65 for a van rental for up to 10 people: Tel: 305-871-2000 or www.shuttlefare.com), using Uber, or by driving your own rental car. Be forewarned that the Super Shuttle may involve a wait to be picked up and you may make numerous stops en route to your destination.


Transportation to the Hotel

From Fort Lauderdale Airport

The hotel is just 12 miles from Fort Lauderdale Airport and may be reached either by taxi (approximately $35-40 per taxi), Uber, or by driving your own rental car.


Register and Reserve

Step 1:

Register once your plans are set by clicking here or by

going under the Registration Form tab.  

Deadline:  Friday, June 15
(No refunds will be honored after Friday, June 15)

Registration is closed!

Step 2:

Reserve a room online at the Marriott Residence

Inn by clicking here

Reminder:  If you wish to check in before July 14 or stay beyond July 20, you must first reserve online for the period from July 14 to 20 and then email Patricia Paredes at pparedes@turnberry.com to extend your stay. 



If you have any questions, please do not hesitate to contact Esther or Terri at:




We look forward to seeing you in Miami.

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